Deposits from Income & Fundraising
For fundraising deposits please deliver cash and checks with one of the following forms to the UMMSC:
- Campus Ministry
- Campus Ministry, Arrupe
- Campus Ministry, Student Organizations
- Center for Ignatian Spirituality
- Center for Student Formation
- First Year Experience, 48HOURS
- University Mission and Ministry
- Volunteer and Service Learning Center
To collect payments and dues from participants, we strongly recommend that you use the UMM System with CashNet whenever possible.
To set up a new CashNet collection, fill out an E-Market request form and submit it to the UMMSC two weeks before the date that you would like to begin collecting money.
Deposits from Donations
We encourage donations to be collected online through the UMM Online Giving page. If they are received as a check, use one of the following forms and deliver to the UMMSC:
- Learn more about the Purchasing Card Program and policies.
- Need help with the new reconciliation process? Download and follow our UMMSC P-card tips (updated August 2019).
- To request a new P-card, please submit a request through the UMMSC request form.
- Complete the P-card questionnaire and agreement and bring it with you when you pick up your first P-card.
- If you have any issues with your P-card please submit a request through the UMMSC request form or complete the P-card Support Form.
- Take-out establishments that accept the P-card (updated July 2018).
- Expense Report: Please fill out this form when reimbursing an employee or student and attach any relevant travel receipts.
- Boston College Travel, best practices
- Travel Advance Form
- Travel Advance Reconciliation Form
- International Currency Conversion
- The Travel Collaborative: Boston College's official travel office that assists employees in finding best airline and hotel rates. Contact them first before booking flights.
- Travel Expense and Reimbursement Policies
Remember: Employees and guests of the University requiring reimbursement for airline travel must turn in boarding passes!
Paying Employees and Students
- Expense Report: To reimburse an employee or student, please complete this form and attach any relevant receipts.
- Supplemental payment forms for employees: To pay an employee for work they have done for another department or beyond their normal duties, please complete this form and include the answers to these questions on the form:
- When was the work performed? During the 9 a.m. - 5 p.m. workday or evenings and weekends?
- How many hours were worked?
- Please include a detailed description of services rendered.
- How was the payment amount determined?
- Student Direct Deposit Form: To reimburse a student (who is not working for BC) through Direct Deposit, please complete this form.
Outside Vendors, Companies, and Individuals
Please note: Procurement requires the Independent Contractor form for all Honorarium requests. That is separate from the W9, which will add the person to the vendor list. Both forms must be submitted.
- Voucher form. This form should accompany any invoice or paperwork related to paying an outside vendor. If this vendor has not previously been paid by Boston College, please have them fill out a W9 or a W8Ben (see links below).
- W-9. This should be completed by all new suppliers. This must be submitted if the vendor (a person, company, or organization) is not in PeopleSoft. Please follow this link to the Boston College Procurement site and navigate to BC's W9 form. Please also review and fill out the Independent Contractor Policy (see below) for all persons who are vendors if Boston College has not paid your vendor in more than a year.
- Honorarium. Fill out this form when paying a speaker. If this speaker has not previously been paid by Boston College, please have them fill out and submit to the UMMSC a W9 or a W8Ben (see links above and below).
- Foreign Vendor Registration Form. This link leads you to the Doing Business with BC page. Scroll down to select the Foreign Vendor Registration Form. Once completed and submitted, you will be taken to the appropriate W8Ben form. This form needs to be completed by new internationally-located vendors.
- Review the Independent Contractor Policy on the Controller's website and then fill out the Independent Contractor Questionnaire.
Sole Source Justification Form. This form must be filled out if no other person or company can perform the service that your department requires.